Terms & Conditions

Fees

All fees, diets and drug charges are subject to VAT at the current rate. Fee levels are determined by the time spent on a patient’s case and according to the number of staff members, drugs, materials and consumables used. You will receive a detailed statement for every consultation, investigation, surgical procedure or other transaction with us. No drugs will be dispensed without payment.

Estimates of Treatment Costs

Please find a list of our current routine and out-of hours consultation charges on our website (http://www.eyevetclinic.co.uk/fees). We will routinely provide written estimates prior to performing additional investigations or prior to admission of your pet to the clinic for medical treatment or surgical procedures. We will always endeavour to remain within the limits of the estimate but please keep in mind that any estimate given can only be approximate, as a result of the unpredictable nature of clinical work. The final invoice may be above or below the original estimate, depending upon clinical circumstances. Where possible we will keep clients updated if costs are likely to exceed the original estimate, although in a clinical emergency this may not always be possible.

Methods of Payment

All Accounts are due for settlement at the end of the consultation, the discharge of your pet or upon collection of drugs. You may settle the account using: Cash, Cheque and Credit/Debit Card. Please note that we DO NOT accept American Express cards. 

Inability to Pay If for any reason you are unable to settle your account as above, please do discuss this matter prior to the consultation or as soon as possible with the practice manager. Please note that we cannot offer payment in instalments. Please note that any payment terms other than full payment at the time of the service being supplied may ONLY be sanctioned with the express permission of the managing director, Christine Heinrich. 

Terms of Business

All payment is required on receipt of our invoice. Any account not settled within 28 days of the due date may be referred to the High Court Enforcement Group. Further charges will be levied in respect of costs incurred in collecting the debt: production of reports, correspondence, court fees, attendance in court, phone calls etc. Any credit card payment not honoured and any cash tendered that is found to be counterfeit will result in the original account being restored to the original sum with further charges added in respect of bank charges and administrative costs together with interest on the principal sum.

Pet Insurance and Direct Claims

EVC welcomes patients with pet health insurance. We generally expect you to settle your account with us at the time of treatment and we will help you to re-claim your fees from your insurance company by processing your insurance forms promptly. Please note that we will charge a small fee for this service. Separate arrangements are in place for clients with an RSA insurance (More Th>n, Tesco, M&S and Argos) - please follow the separate link here

On occasions (such as for large elective procedures), you may wish for us to carry out a direct claim from your insurance company. We usually will require a pre-authorisation from your company in this case – which might take up to 72 hours depending on your company. Out-of-Hours it is usually not possible to arrange a pre-authorisations and direct claims are therefore not routinely agreed at this time.

Please contact a member of staff if you wish to discuss the option of a direct claim.

For More information on our insurance policy please click here

Written Prescriptions

Prescriptions are available from this Practice. 

You may obtain Prescription Only Medicines Category V, (POM Vs) directly from us as prescribed by the veterinary surgeon in charge of your pet’s care, or you may ask for a written prescription and obtain these medicines from another veterinary surgeon or pharmacy. A prescription may not be appropriate, however, if your animal is an in-patient or if immediate treatment is necessary. Please also note we cannot take responsibility for medications purchased elsewhere. A reasonable charge is made for formulating and supplying a written prescription (please see http://www.eyevetclinic.co.uk/prescriptioncharges for more detail). 

Repeat prescriptions 

We are happy to provide repeat prescriptions for animals under our care according to the patient’s individual treatment plan. The general policy of this practice is to re-assess every patient requiring repeat prescriptions at least on a six-monthly basis but this may vary with individual circumstances. A standard re-examination fee will be charged for the re-assessment. 

We kindly request that, wherever possible, you give us 48 hours’ notice for repeat orders of medication. Certain medications may have to be ordered in for the sole treatment of your pet and in these instances we will require payment in full, even if they are not collected or used. We will always inform you, on request, of the price of any medicine that may be prescribed for your pet. 

Ownership of records and diagnostic imaging documents 

In accordance with the Royal College of Veterinary Surgeons’ guidelines and in the interest of animal welfare and our own protection, case records and diagnostic imaging documents are the property of, and shall be retained by, Eye Veterinary Clinic. In the event of supersession or further referral, copies together with a relevant clinical history will be passed upon request to the veterinary surgeon participating in the care of the patient or taking over the case. A charge may be made for providing copies of diagnostic imaging documents. Photographs obtained during consultation and treatment may be used for scientific publications teaching of veterinary ophthalmology.

Client confidentiality and data protection

The veterinary surgeon/client relationship is founded on trust, and in normal circumstances we will not disclose to any third party any information about a client or their animal either given by the client, or revealed by clinical examination or by post-mortem examination. Permission to pass on confidential information may be express or implied. Express permission may be either verbal or in writing, usually in response to a request. Permission may also be implied from circumstances, for example in the making of a claim under a pet insurance policy, when the insurance company becomes entitled to receive all information relevant to the claim and to seek clarification if required.

The Data Protection Acts 1984 and 1999 give anyone the right to be informed about any personal data relating to themselves on payment of an administration charge. At the request of a client we will provide copies of relevant clinical records, including any clinical records for the animal that have been acquired from another practice. Where any significant expense is involved in providing such copies, a fee will be made chargeable to the client. 

Out of Hours Services

Our routine office hours are Monday to Thursday 8.15-18.30 and Friday 8.15-17.00. Outside these hours, we provide an emergency service for patients already under our care and for veterinary surgeons wishing to refer urgent cases that have not yet been seen by us. Any phone calls coming to the practice out-of- hours are directed via a telephone answering service to a Veterinary Ophthalmologist, who will respond as quickly as possible to give telephone advice and arrange, if necessary, an emergency appointment. Consultations and treatments given outside of our normal operating hours will incur additional charges (for more information please see http:\\eyevetclinic.co.uk\fees).

In Patient Care

As a specialist eye clinic, most of our patients are managed on an out-patient basis. However, we have full hospitalisation facilities and can, for patients that require intensive medication & supervision arrange overnight treatment. Ideally, this is done by pre-arrangement with the Eye Veterinary Clinic so that a suitable member of staff can be allocated to stay. For more detailed information please visit http://eyevetclinic.co.uk/inpatients

Complaints

We strive to offer the highest standards of patient care and customer service at all times. If you are in any way unhappy with the service provided by Eye Veterinary Clinic, please bring your concerns to the attention of the clinician in charge of your case so that your concerns may be addressed at the earliest opportunity. If serious concerns remain, please address any letters of complaint to the company director, Christine Heinrich. Your letter of complaint will be acknowledged and the matter investigated. Thereafter a written response will be provided. As a veterinary business, our veterinary surgeons and veterinary nurses must comply with the Royal College of Veterinary Surgeons (RCVS) Code of Professional Conduct. If you have concerns relating to the professional conduct of a staff member and have not been able to resolve it with us directly, you can contact the RCVS on their website www.rcvs.org.uk for further details of how to register a complaint.

No addition or variation of these conditions will bind the Practice unless it is specifically agreed in writing and signed by the director of EVC, Christine Heinrich. No agent or person employed by, or under contract with, the Practice has the authority to alter or vary these conditions in any way.